Profils recherchés

Description du poste

Job requirements Education: Completion of secondary school education and training or certification in archiving and document management. Experience: A minimum of four (4) years of experience in delivering administration services in physical and electronic archiving is mandatory. Languages: Fluency (level C in reading, writing and speaking) in French and intermediate level (level B) in English

Mission

Under the direct supervision of the UN Reform focal point (Management Services – Administration Unit), the incumbent will be responsible for (not all-inclusive, nor exhaustive): Analyze the procedures for archiving and storing physical documents and the infrastructure set up by WFP. Provide a mixed physical and digital document management solution in accordance with WFP’s archiving system and manual. Prepare a plan on how the archiving will be conducted. Ensure the smooth running of the project and completion of tasks on time. Effectively manage documents, based on WFP taxonomy, with respect to identification, classification, labeling and physical and digital storage. Liaise with WFP headquarters and the Regional Bureau for better coordination to comply with WFP procedures. Maintain a tracking of the related tasks. Provide weekly communication/reporting on the progress of the archiving project. Identify any issue and inform the supervisor on time while proposing solutions to identified problems. Provide monthly reports on the progress of the project. Develop the Standard Operating Procedures (SOP) for RBD Office records management. Share skills and knowledge with staff on document storage and archiving techniques to ensure ownership post-mission. Provide an end-of-mission report.

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